Advantages of PIM Software as a Service

pim tools

What are the advantages of PIM Software as a Service (PIM SaaS)?

You are aware that incorporating a Product Information Management (PIM) system can result in the realization of such potential benefits. Your decision on whether to use your existing IT resources or have your Product Information Management Tool hosted in the cloud is still up in the air. Continue reading to learn more about the advantages and disadvantages of each of these two alternatives.

The main differences between SaaS and on-premises PIM software are as follows:

On-premises Product Information Management integration has traditionally been the preferred option for business owners who are strapped for time. In such instances, the Product Information Management technology is licensed before being installed and stored on the company’s internal servers. In order to operate and maintain such in-house technology, the majority of organizations recognise the need to hire specialized personnel.

The use of a Product Information Management (PIM) Software as a Service (SaaS) solution to store and maintain product information is an alternative, and one that is becoming more and more popular. While there may be some variation depending on the customer’s internal infrastructure, this option allows for the same, if not greater, accessibility and share ability of product data while adhering to the security measures that have been set in place previously.

It enables employees to access product information and collaborate in real time despite the fact that they are located in different locations. Setting up a VPN, Citrix, or other similar system, on the other hand, may necessitate a significant financial investment.

When deciding whether to use on-premises or remote SaaS solutions, your business needs should be taken into consideration first. Before making a final decision, it is important to consider the trade-offs that are involved.

On-premises PIM solutions versus SaaS PIM solutions in terms of cost effectiveness

The installation, use, and maintenance of on-premises E-commerce PIM software is not without a number of hidden costs that you should be aware of before proceeding. Aside from the obvious costs associated with software licensing, there will also be costs associated with implementation, customization, and maintenance.

Because the size and structure of your internal systems vary, the costs of hiring and training specialist information technology personnel will almost certainly vary as well. On the other hand, companies that have already invested in the recruitment and training of personnel with relevant competencies will experience lower staffing costs.

It is possible that you will have more certainty when setting a budget for a PIM SaaS solution because the majority of the costs are included in the subscription fee. The required level of capital expenditure will also have a direct impact on the overall cost of ownership.

The costs of implementation, customization, and training are not predictable; however, you will be less dependent on the support of dedicated in-house staff members and will not have to worry about the need for ongoing maintenance and upgrades. You’ll also receive professional assistance with SaaS software upgrades.

Compared to a desktop installation, a SaaS PIM solution can be set up for a small fraction of the cost of the latter. If you choose to use the cloud, you will save money on the costs of daily operations and maintenance. In contrast, the costs of SaaS will almost certainly rise in tandem with your storage requirements.

Locally hosted PIM Tool as opposed to SaaS technology in terms of accessibility

If you choose not to use SaaS technology that is accessible from a remote location, you will be required to either have staff on-site or to arrange for remote assistance (possibly via a VPN). As a result, updating product information outside of regular working hours may be more difficult to accomplish.

It is likely that managing such a system will be particularly difficult if you employ a hybrid work-life balance strategy. It is necessary to consider the costs of additional network or carrier services, which will result in increased financial demand and operational complexity as a result.

Adoption of a cloud-based product information management system (PIM system) has traditionally been viewed as providing the greatest possible flexibility in the management of product data. Due to the availability of remote access for employees who have the necessary security privileges, this is possible.

As a result of the ease with which cloud failover regions can be set up as well as the cost efficiency with which they can be implemented, the recovery time objective may be significantly lower than with an on-premises system.

When considering the benefits of data processing in terms of cloud Product Information Management accessibility, it is important to keep in mind that a strong and reliable internet connection is required. If you want to ensure that product data is transferred quickly from cloud servers to end user devices, you’ll need a connection of this type.

Although it’s possible, it’s highly unlikely that users of the on-premises system will be connected to the same network that the servers are on. A reliable connection to servers located in remote geographical locations will therefore continue to be required as a result of this. The use of a remote desktop can provide the best possible performance in these situations.

For a brief period of time, you may be unable to access cloud-hosted product data if your internet connection is down. If you choose an on-premises server, you will have access to this information at all times. If your connection goes down, you won’t have to be concerned about the negative impact on worker productivity or the loss of data access because your connection is redundant.

On-premise hosting vs. PIM Software as a Service: Which is more secure?

For a long time, people were concerned about the security of data stored in the cloud. Although new technologies for protecting against risks such as intrusion, data theft, and cyber-attack have recently been developed, cloud users can now rest assured that their data is safe.

Indeed, according to research, 94 percent of businesses experienced a significant improvement in security as a result of implementing cloud computing services.


An important argument against using on-premises Product Information management systems has been the limited ability to scale up and down as business needs changed. A system like the Questudio PIM software, on the other hand, can be scaled just as easily depending on the internal infrastructure of the customer’s organization.

The Most Appropriate Option for Your Company

We hope that this blog has provided much-needed clarity in the debate over whether to use on-premises or cloud-based E-commerce PIM solutions. Because of its low cost and guaranteed availability, on-premises software may appear to be the most obvious choice for many organizations.

However, the potential costs of specialized employment as well as the depreciation of hardware should be taken into account. It is possible that you will prefer the fixed pricing, scalability, and high uptime of a cloud-based system as a result of these drawbacks. Prior to making a final decision that is compatible with your preferences and IT strategy, take the time to evaluate the relative importance of various considerations.

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