Some Common Myths about Product Information Management

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Product Information Management is a relatively new concept, and as a result, when we meet with companies, we frequently come across many misconceptions. In the hopes of dispelling some of these myths, you will feel more at ease with the prospect of implementing a PIM system after reading this blog.

A large number of people are required for a Product Information Management project.

Regardless of the size of the organisation, PIM is a solution that is appropriate. In fact, we’ve discovered that working closely with a smaller team of project champions first, even within larger organisations, can be less difficult than implementing the solution across the entire organisation at the same time. Using a PIM system, small teams, in particular, can benefit from the resources and time savings that are provided.

Questudio has developed a methodology that can be applied to businesses of any size. We provide as much assistance in setting up the PIM as is necessary, as well as free training and ongoing support, to ensure that your company is successfully onboarded. In other words, you won’t have to be concerned about the size of your team or the resources you have available to implement the PIM system because we will use our expertise to assist you along the way at no additional charge.

If your company already has an ERP system, you won’t need a PIM system.

This simply isn’t true in this instance. However, despite the fact that there are some minor overlaps in the functionalities of each system, the two systems cannot be used interchangeably. Even though ERP systems are valuable resources, they are not the same thing as PIM systems.

The primary difference between a product information management system and an enterprise resource planning system is that a PIM system is solely focused on product information management, digital asset management, and technical specifications. An enterprise resource planning system (ERP) is concerned with the management of transactional data, which is used to drive the workflows and business processes of a company. With both systems integrated, you can rest assured that your company will be backed up by powerful back-end support systems.

For a product information management system to be worthwhile, it must have a large number of products.

This is yet another common PIM misconception. Small businesses believe that purchasing a product information management system is not worth the financial investment because they only have a small number of SKUs. Our research has discovered that companies with fewer SKUs benefit in a variety of ways from the time savings.

Although data entry at the’master’ level may take less time, the effort involved in preparing product data for different languages and marketplaces is the source of the frustration. Similar businesses may have a small number of SKUs, but a large number of attributes to fill in for these products, such as detailed technical specifications and numerous formatted marketing descriptions, among other things.

While you may not have a large number of SKUs, it is reassuring to know that when you make a change to one of the data fields on your website or datasheets, the change is automatically reflected on both. The ability to store all of your data in a single location and change it for different channels is also extremely convenient (like the Spanish or French website).

Maintaining and developing a product information management system and process will also make it much easier to expand if your company decides to increase the number of SKUs it offers in the future.

PIM is a one-time undertaking.

It is important to note that the initial few weeks of onboarding and setting up your company on the PIM system are a one-time time investment that necessitates a significant investment of resources from both of our companies. The project, on the other hand, is never truly finished. It is essential that your organisation commit to maintaining and using the PIM in order to keep data clean and up to date.

As a matter of fact, using a PIM is far more convenient than using Excel spreadsheets or a content management system to accomplish the same task manually. It is because of this long-term commitment that your company will be able to fully realise the potential of PIM and reap the benefits. PIM is more than just a piece of software; it is a cultural shift in the organisation, which means that employees will soon begin to reap the benefits as a result of the implementation.

PIM is only appropriate for departments such as information technology or product management.

This is yet another common misconception about personal information management systems. A product information management system (PIM) offers numerous benefits to nearly all departments that deal with product data. Sales teams, for example, now have more convenient access to up-to-date and accurate data than they did previously.

It will be easier for sales and marketing departments to update descriptions, features, and media, among other things, as a result of this. Across the board, increased productivity is realised, and PIM systems actually improve the way departments work and interact with one another.

Questudio’s project management system (PIM) is designed to be simple to use. Typically, when people hear the term software system, their minds immediately jump to the conclusion that they require some sort of IT background, but this is not the case. Aside from that, we provide extensive training and are always available for ongoing support to ensure that each of your users is able to fully exploit the capabilities of the PIM for their specific job role.

If you’d like to learn more about how a PIM system could help your business or about our unique methodology, please contact us using the form below

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